Applitent Legal Hub
Legal terms, privacy, security, and cookies
This page consolidates Applitent's platform terms, service terms, intellectual property notices, privacy notices, information security statement, and cookie policy into one navigable legal resource.
1. Applitent Platform Terms & End-User License Agreement (EULA)
Effective Date: June 2026
1. Acceptance of Terms
Welcome to Applitent (hereinafter referred to as "the Platform," "We," "Us," or "Our"). By registering an account, accessing, or using our automated dashboard, software tools, and services, you (the "User," "Client," or "You") expressly agree to be bound by this End-User License Agreement (EULA) and all incorporated policies. If you do not agree to these terms in their entirety, you must immediately cease all access and use of the Platform.
2. License Grant and Software Restrictions
Applitent hereby grants you a limited, non-exclusive, non-transferable, revocable, and personal license to access and utilize our online automated dashboard strictly for your internal business or personal use to manage intellectual property and visa applications. You expressly agree that you shall not:
- Decompile, reverse engineer, disassemble, or attempt to derive the source code, core algorithms, or underlying architecture of the Platform.
- Use any automated web scraping tools, bots, spiders, or data extraction methods to monitor, copy, or harvest data from the Platform.
- Circumvent, bypass, or disable any security-related features, digital rights management tools, or access controls implemented on the dashboard.
3. Account Registration, Security, and Responsibility
To utilize the automated services, Users must create a verified account. You certify that all information provided during registration is accurate, current, and complete. You are solely and exclusively responsible for maintaining the strict confidentiality of your account credentials (username and password) and for any and all activities, transactions, or file uploads that occur under your account. Applitent shall not be liable for any unauthorized access or loss resulting from your failure to safeguard your credentials.
4. Prohibited Conduct and System Integrity
Users are prohibited from uploading, transmitting, or introducing any files, data, or materials into the Platform that contain software viruses, worms, Trojan horses, or any malicious code designed to interrupt, destroy, or limit the functionality of our infrastructure. Any attempt to disrupt the operational integrity of our automated systems will result in immediate account termination and legal prosecution.
5. Service "As-Is" and Software Glitches
Applitent provides its automated dashboard, parsing algorithms, and document generation tools on an "As-Is" and "As-Available" basis. While we strive for systemic perfection, Applitent does not warrant that the software will be entirely error-free, uninterrupted, or free from minor technical glitches. Applitent explicitly disclaims any liability for data processing delays, typographical alignment errors generated by the automation, or temporary server disruptions.
6. Mandatory Binding Arbitration and Class Action Waiver
PLEASE READ THIS SECTION WITH EXTREME ATTENTION. IT RADICALLY AFFECTS YOUR LEGAL RIGHTS, INCLUDING YOUR RIGHT TO FILE A LAWSUIT IN A COURT OF LAW.
Mandatory Pre-Arbitration Dispute Resolution: In the event of any controversy, claim, or dispute arising out of or relating to your use of the Platform, this EULA, or the breach thereof, you and Applitent agree to first attempt to resolve the dispute informally by submitting a detailed written notice to our legal department.
Binding Arbitration: If the dispute cannot be resolved informally within sixty (60) days, IT SHALL BE EXCLUSIVELY AND FINALLY RESOLVED THROUGH BINDING PRIVATE ARBITRATION, RATHER THAN IN A COURT OF LAW. You and Applitent expressly waive any constitutional or statutory right to a trial by a judge or jury.
Applicable Framework & Venue: For all international users, the arbitration shall be administered and conducted in accordance with the rules of the Spanish Arbitration Act (Ley de Arbitraje), or for US-based matters, under the Federal Arbitration Act (FAA). The seat of arbitration shall be Madrid, Spain. The proceedings shall be conducted exclusively in the English language before a single neutral arbitrator appointed by mutual agreement.
Class Action Waiver: YOU AND APPLITENT AGREE THAT ANY PROCEEDINGS TO RESOLVE OR LITIGATE DISPUTES WILL BE CONDUCTED SOLELY ON AN INDIVIDUAL BASIS. NEITHER YOU NOR APPLITENT SHALL SEEK TO HAVE ANY DISPUTE HEARD AS A CLASS ACTION, REPRESENTATIVE ACTION, OR PRIVATE ATTORNEY GENERAL ACTION.
7. Modifications to These Terms
Applitent reserves the right to modify these modular legal terms at any time. In the event of a material update, we will provide users with at least thirty (30) days' prior notice via dashboard notifications or to the verified email address associated with the account. Continued use of the platform after the expiration of the notice period constitutes absolute acceptance of the revised terms.
2. Terms & Conditions for Intellectual Property & Visa Services
Effective Date: June 2026
1. Scope of Automated Services
Applitent operates as a specialized Software-as-a-Service (SaaS) and administrative facilitation platform. We provide automated workflows, document generation templates, and data processing systems to streamline international intellectual property (IP) registrations (including USPTO, EPO, and WIPO PCT filings) and startup/talent visa documentation. All services are offered 100% online through our user dashboard.
2. Strict Legal Disclaimer: No Attorney-Client Relationship
APPLITENT IS NOT A TRADITIONAL LAW FIRM. The software, automated dashboard, and information provided on our website do not constitute professional legal advice. Your use of this Platform, transmission of data, or automated preparation of documents does not establish, create, or imply a traditional attorney-client relationship under any state, federal, or international bar rules. Should your specific case require bespoke legal representation, you must retain independent legal counsel.
3. User Representations, Warranties, and Pro Se Status
By utilizing Applitent’s automated services for patent filings or visa preparation, you expressly acknowledge and agree that you are acting as a "Pro Se" (self-represented) applicant or in coordination with your own independent legal counsel. Applitent does not review your submitted materials for legal validity, scientific truth, or factual accuracy. You represent and warrant that all narratives, descriptions, inventions, identity documents, and claims uploaded to the platform are completely authentic, truthful, and owned legally by you.
4. Payment Structure, Milestones, and Installment Defaults
Payment Obligation: Users agree to pay all specified fees associated with their selected automated service tier or filing package.
Installment & Multi-Stage Payments: For services structured across multiple installment payments or milestone phases, time is of the essence. Each subsequent installment must be paid in full by its exact designated due date as specified in the billing dashboard.
Automatic Work Halt Rule: Failure to remit any subsequent installment payment by the due date will trigger an immediate, automatic, and absolute suspension of all automated workflows, dashboard functionalities, system document generation, and administrative filing operations related to your file. Applitent will freeze your file instantly until the outstanding balance is cleared in full.
Slab of Liability for Delays: Applitent explicitly disclaims any and all liability for missed official government deadlines, expiration of priority rights, forfeiture of patent applications, or rejection of visa processing caused by a suspension due to a user’s failure to make installment payments on time.
5. Comprehensive Cancellation and Refund Policy
Pre-Approval Cancellation: Users may request a cancellation and refund of service fees only and exclusively while the submitted order status is marked as "Pending" or "Awaiting Administrative Review" within the dashboard.
Post-Approval Absolute Non-Refundability: Once an order, service package, or document preparation protocol has been formally reviewed, verified, and approved by Applitent administrators, the paid amount becomes strictly non-refundable. At this stage, operational costs, server allocations, and processing algorithms have been initiated, and the Client waives any right to demand a refund, chargeback, or monetary restitution under any circumstances.
6. Strict Indemnification Covenant
You agree to indemnify, defend, and hold harmless Applitent, its directors, officers, employees, and technology partners from and against any and all third-party claims, liabilities, damages, losses, costs, or expenses (including reasonable attorneys' fees and court costs) arising out of or relating to: (a) your breach of these terms, (b) any fraudulent, inaccurate, or plagiarized materials uploaded by you to the dashboard, or (c) any violation of third-party intellectual property rights caused by your automated filings through our platform.
7. Disclaimer of Government and Regulatory Outcomes
While Applitent guarantees the precise mathematical and systemic execution of its automated documentation workflows, We offer zero guarantees regarding the final outcome of your applications. The ultimate determination, approval, or rejection of any patent, trademark, or startup visa rests solely and exclusively in the hands of sovereign governmental and regulatory entities (such as the USPTO, WIPO, EPO, or national immigration ministries).
8. Force Majeure and Government Portal Disruption
Applitent shall not be held responsible or legally liable for any delays, processing failures, or missed deadlines resulting from events beyond its reasonable control, including but not limited to: structural downtime, system maintenance, technical glitches, or API failures of government databases and filing portals (e.g., WIPO, USPTO, electronic immigration systems), as well as acts of God, global cyber-attacks, or telecom network failures.
3. Intellectual Property & Copyright Notice
Effective Date: June 2026
1. Ownership of Applitent Proprietary Assets
The entire visual interface, structural design, underlying source code, proprietary automation algorithms, data processing mechanics, graphics, text, logos, databases, and trade dress of the website and user dashboard are the sole and exclusive intellectual property of Applitent. These assets are protected comprehensively under international copyright laws, trademark statutes, and intellectual property treaties. No user or third party is permitted to replicate, mirror, extract, or exploit any portion of our platform without our explicit, written, prior authorization.
2. Ownership of Client Materials and Inventions
Applitent respects the proprietary rights of innovators. We claim zero ownership or title over any data, descriptions, blueprints, patent specifications, personal identity records, or files uploaded by you to the dashboard (collectively referred to as "Client Materials"). All Client Materials remain the 100% exclusive intellectual property of the User.
3. Integrated Non-Disclosure and Confidentiality Covenant
Because the protection of unfiled inventions is highly sensitive, Applitent treats your data with absolute confidentiality. The acceptance of our Platform Terms functions as an Integrated Non-Disclosure Agreement (NDA). Applitent covenants that:
- We will not use, disclose, monetize, or exploit your uploaded Client Materials for any purpose outside of executing your requested automated services.
- Your technical details and novel concepts will remain strictly hidden from external public vectors and will be restricted inside our secure environment.
4. Privacy Notice (GDPR & CCPA Compliant)
Effective Date: June 2026
1. Data Controller Details
Applitent is committed to handling personal data in line with applicable privacy requirements. For the purposes of the European Union’s General Data Protection Regulation (GDPR), the data controller is Applitent, through its applicable operating entity and authorized representatives. Privacy questions may be sent to [email protected].
2. Categories of Personal Data Collected
We collect and process the following classifications of data to ensure smooth system automation:
- Identity Data: Legal names, passport details, biometric data for visas, and corporate registration proofs.
- Contact Data: Billing addresses, verified email coordinates, and phone contacts.
- Technical IP Data: Invention disclosures, scientific abstracts, drawings, and proprietary code files.
- Usage & Billing Data: IP addresses, browser types, session interactions via cookies, and encrypted transaction metadata.
3. Legal Basis for Processing Under GDPR
We process your personal information under strict lawful grounds:
- Performance of a Contract: To initialize and manage your automated dashboard profile and execute your orders.
- Legal Compliance: To satisfy strict international financial, anti-money laundering, and tax reporting mandates.
- Legitimate Interests: To protect our technical infrastructure from cyber threats and fraudulent activities.
4. Comprehensive Rights of European Users (GDPR)
If you reside within the European Economic Area (EEA), you possess enhanced rights:
- Right of Access: You can request a digital copy of all your processed records at any time.
- Right to Erasure ("Right to be Forgotten"): You may demand the permanent purging of your personal files from our active cloud environments, provided those files are no longer required for active government filings or regulatory tax retention.
- Right to Restriction: You may object to or restrict specific processing pipelines.
5. Comprehensive Rights of United States Users (CCPA/CPRA)
In compliance with the California Consumer Privacy Act and related state statutes:
- No Sale of Data: Applitent does not sell, rent, lease, or monetize your personal details or invention profiles to third-party marketing entities.
- Right to Know and Delete: US users may request information about personal data collected and may request deletion, subject to applicable exceptions.
6. Data Portability and Account Closure Rights
At Applitent, we believe you should maintain absolute control over your digital assets. In alignment with GDPR and CCPA principles, should you decide to close or terminate your Applitent dashboard account, you may request access to, export of, or deletion of your uploaded Client Materials, technical descriptions, and personal records where available and where required by applicable law. Upon verified account closure, Applitent will delete or de-identify applicable account data within a reasonable period, except where retention is legally mandated or necessary for legitimate business, security, dispute-resolution, or regulatory purposes.
7. Third-Party Data Processors and Secure Transfer
To provide the Platform, Applitent may transfer technical metadata to trusted third-party service providers, such as hosting, storage, security, communications, or payment-related providers, where applicable. Such processors are expected to handle data under contractual privacy and security obligations appropriate to their role.
5. Information Security Statement
Effective Date: June 2026
1. Cryptographic Standard for Data Transit and Storage
Applitent implements multi-layered cryptographic defenses to secure unfiled patent applications and visa records against unauthorized intercept vectors:
- Data-in-Transit: All interactive sessions and data uploads routed between the user's browser and our dashboard are guarded utilizing Transport Layer Security (TLS 1.3) utilizing advanced asymmetric encryption.
- Data-at-Rest: All files, invention blueprints, and personal datasets stored within our databases are encrypted utilizing Advanced Encryption Standard (AES-256) at rest.
2. Advanced Role-Based Access Controls (RBAC)
Access to client documents within the Applitent cloud infrastructure is systematically restricted. We implement a strict "Principle of Least Privilege." Only our core verified platform administrators and specialized professionals assigned specifically to validate your specific file are granted technical authorization to view your uploaded Client Materials. No broad-spectrum access is permitted to any standard internal staff member.
3. Regular Vulnerability Scans and Infrastructure Maintenance
Our automated software infrastructure is supported by periodic security reviews, dependency audits, and security patch cycles to identify and mitigate potential vulnerabilities. Our hosting environment uses reputable infrastructure providers with physical and operational safeguards appropriate for cloud services.
4. Strict Backup and Business Continuity Framework
To reduce the risk of data loss, Applitent maintains regular backups and operational monitoring. In the event of an infrastructure anomaly, our recovery processes are designed to support service restoration while preserving the confidentiality and integrity of user materials.
6. APPLITENT GLOBAL PRIVACY NOTICE
Effective Date: June 2026
Last Updated: June 2026
1. INTRODUCTION, DATA CONTROLLER, AND GENERAL PROVISIONS
Welcome to Applitent (“Applitent,” “the Platform,” “We,” “Us,” or “Our”). We are committed to protecting the privacy, confidentiality, and security of the personal data and proprietary technical information entrusted to us. This Privacy Notice explains how we collect, use, store, and safeguard your information when you visit applitent.com or use our automated intellectual property and visa facilitation dashboard.
1.1 Data Controller
For GDPR and LOPDGDD purposes, the Data Controller is Applitent, through its applicable operating entity and authorized representatives.
Privacy Contact: [email protected]
General support: [email protected]
Spain office: C/ María Tubau, 3 -1°. 28050 Madrid, Spain
USA office: 155 N Wacker Dr #4250, Chicago, Illinois
1.2 Age Restriction
Our platform is intended for adults and professional entities. Users must be at least 18 years old (or the age of legal majority in their jurisdiction). If we become aware that a minor has submitted data without appropriate consent, we will remove the account and associated files.
1.3 Business Transfers
In the event of a merger, acquisition, restructuring, or asset transfer, user data may be transferred to the successor entity. Any such entity will be required to maintain data protection obligations consistent with this Privacy Notice and applicable law.
2. CLASSIFICATIONS OF DATA WE COLLECT
We categorize collected data into three tiers based on sensitivity.
2.1 Tier 1: Pre-Filing Intellectual Property (Maximum Sensitivity)
Includes unfiled patent documents, technical schematics, source code, scientific descriptions, and proprietary concepts uploaded by the user.
2.2 Tier 2: Identity and Immigration Data (High Sensitivity)
Includes names, passport scans, identification numbers, addresses, CVs, academic records, and supporting immigration documents.
2.3 Tier 3: Financial, Telemetry, and Billing Data (Standard Sensitivity)
- Financial Data: Processed through payment-related service providers where applicable. We do not intend to store raw payment credentials on Applitent systems.
- Technical Telemetry: Includes IP addresses, device information, browser type, language settings, referral URLs, and dashboard activity logs.
3. LEGAL BASES FOR PROCESSING (GDPR)
We process data under the following legal bases:
- Contract Performance (Art. 6(1)(b)) – To create accounts, generate documents, process payments, and fulfill user requests.
- Legal Obligations (Art. 6(1)(c)) – To comply with tax, AML, and regulatory requirements.
- Legitimate Interests (Art. 6(1)(f)) – To secure our systems, prevent misuse, and improve platform performance.
- Explicit Consent (Art. 9(2)(a)) – For processing special categories of data when required (e.g., biometric data in passport scans).
4. PRE-FILING IP DATA & AI NON-USAGE POLICY
4.1 Protection of Novelty
We recognize that premature disclosure of unfiled inventions may affect patentability. Tier 1 Data is handled with strict confidentiality and technical safeguards.
4.2 AI Training Restrictions
We do not use your inventions, patent documents, code, or schematics to train machine learning or generative AI models.
4.3 Protection from Public Indexing
Client Materials are shielded from search engine indexing, unauthorized APIs, and public exposure.
5. HUMAN OVERSIGHT AND AUTOMATED PROCESSING
While Applitent uses automated tools to structure documents, no external filing is submitted without human review and approval. We do not rely solely on automated decision-making for actions that may produce legal effects.
6. THIRD-PARTY DISCLOSURES AND API SECURITY
We do not sell or rent your data. We share data only under the following controlled circumstances:
6.1 Authorized Government Portals
Data is transmitted to government agencies (USPTO, WIPO, EPO, immigration authorities) solely to complete user-requested filings.
6.2 Processing APIs with Limited Retention
Certain technical processes may involve vetted third-party service providers where needed to deliver requested Platform functions.
6.3 Sub-Processors
We use vetted infrastructure providers under Data Processing Agreements that reflect GDPR-level protections.
7. CROSS-BORDER TRANSFERS
7.1 EU–US Transfers
Where data is transferred outside the EEA, we rely on Standard Contractual Clauses (SCCs) and supplementary safeguards to ensure adequate protection.
7.2 US Compliance (CCPA/CPRA)
For US residents:
- We do not sell personal data.
- Users may limit the use of sensitive personal information to essential service delivery.
8. DATA SUBJECT RIGHTS
Users may contact [email protected] to exercise:
- Access & Portability – Export your data in machine-readable format.
- Rectification – Update personal information.
- Erasure – Request deletion of stored data, subject to legal retention requirements.
8.2 Government Records Exemption
Once documents are submitted to government agencies, they become part of official records and cannot be altered or deleted by Applitent.
9. SECURITY, INCIDENT RESPONSE, AND LEGAL REQUESTS
9.1 Data Breach Notification
In the event of a confirmed breach affecting Tier 1 or Tier 2 data, we will notify affected users and relevant authorities within required legal timeframes.
9.2 Insider Access Controls
Access to sensitive data is governed by Role-Based Access Controls (RBAC), audit logging, and confidentiality agreements.
9.3 Legal Requests
If we receive a lawful request for data:
- We will notify the user unless legally prohibited.
- We will require valid legal authority.
- We will disclose only the minimum data necessary to comply.
10. COOKIE AND TELEMETRY POLICY
We use:
- Essential Cookies – Required for authentication and security.
- Analytical Cookies – Not currently used based on the implementation reviewed for the Cookie Policy. If introduced later, they will be disclosed and controlled through consent controls where required.
11. MODIFICATIONS TO THIS NOTICE
We may update this Privacy Notice to reflect regulatory or operational changes. Users will be notified through appropriate channels where required by applicable law or where material changes significantly affect their rights or choices.